Community Environment Grant

Community Environment Grant Application

Opens: 1 February 2023 at 9am
Closes: 31 March 2023 at 9am

Applicant Information
Fields that are mandatory are marked with an * and answers have a character limit (a maximum amount of characters that can be entered).

You cannot save your application and complete it in stages. It is recommended that you work on your application in a separate file such as a word document. When you are finished and ready to submit your application, copy and paste your answers into the online form.

You may be required to attach documents such as quotes for all purchases, a certificate of currency and your organisations recent financial accounts. The maximum file size per file is 1GB.

Once you have submitted your application, you will receive a PDF of the application via email.

If you require assistance to apply online, please contact the Grants Administration Officer on (02) 6499 2222 or grantsadmin@begavalley.nsw.gov.au. Assistance is also available at Councils Libraries.

Organisation details
Questions marked with an * require an answer.
Name of community group
This question is required
Email
Note: for your records a copy of the application will be sent to this address.
Please enter a valid email
Note: for your records a copy of the application will be sent to this address.
Phone
This question is required
Organisation details
Website
ABN
This question is required
Is your entity incorporated? If no, provide the details of an incorporated group to sponsor your project
Yes
No
Please choose an answer


Provide the exact name as indicated on the 'Incorporation Certificate' of another organisation or body to be your project sponsor/auspicing body.
This question is required
Project sponsor address
Street*
City/Suburb
State*
Zip/Post Code*
Country*
This question is required
Project sponsor phone
This question is required
Project sponsor email
Please enter a valid email

Primary contact
Name
This question is required
Email
This question is required
Phone
This question is required

Secondary contact
Name
Email
Phone

Project summary
Project name / title
This question is required
Project location
This question is required
Total grant request ($)
This question is required
Provide a brief overview of project / activity
How would you spend the money? 0/255 characters
Too short
How would you spend the money? 0/255 characters

Outcomes

1.1 Detailed project outline
Provide a detailed statement of what the project is hoping to achieve.
0/1000 characters
Too short
0/1000 characters


1.2 Alignment with Bega Valley Shire Council Strategic Plan 2042
How does the project align to theme C of the Bega Valley Shire Community Strategic Plan 2040? Outline the expected environmental benefits of the project .
0/1000 characters
Too short
0/1000 characters

Community need and benefits

2.1 Demonstrate clear and identified community need and benefits.
Provide details of how your project will benefit the community now and into the future. Outline equitable access and/or community participation opportunities.
0/2000 characters
Too short
0/2000 characters

2.2 Community support for events or work on public or private land (if applicable).

If your group plans to conduct work or events on any public or private land, outline how you have consulted with the community. You may like to include letters of support (max 2) to show that you have considered community needs and have their support. Letters of support may be written by: Office bearers from community groups; Those who will receive some benefit from your project; Government agencies; Community organisations; Others who support your project.
0/400 characters
0/400 characters
Upload  letters of support
Maximum two support letters.
Choose a file
Maximum two support letters.

2.3 What will happen if the funding is not received?
Can your project be partially funded?  
0/500 characters
Too short
0/500 characters

Planning and delivery

3.1 Demonstrate a considered and achievable plan for delivery.
Provide details of how you will plan for and deliver this project. Demonstrate a collaborative approach. Clearly outline measures of success.
0/1000 characters
Too short
0/1000 characters

3.2 Ability to deliver project outcomes.
Demonstrate your ability, capabilities and track record in managing similar projects. Outline the relevant technical expertise and experience of individuals participating in your project. Do you have the necessary time, project and financial management skills to successfully undertake this project?
0/1000 characters
Too short
0/1000 characters

3.3 Key milestones/stages
Provide details of the key milestones/stages of your project including dates.
0/1000 characters
Too short
0/1000 characters
Start date
/
/
Please enter a valid date
End date
/
/
Please enter a valid date
Time/duration
This question is required
Expected number of attendees
This question is required
If required, outline any ongoing activities or maintenance that you intend to carry out after the completion date, including approximate time frames.
0/2000
0/2000

3.4 Approvals (for example, use of public land or Heritage Act)
Detail any Council or other Agency approvals required.
0/2000 characters
Too short
0/2000 characters

3.5 Promotion
How will you promote your event / activity (before, during and after) to the wider community to encourage diverse participation and/or share the impacts? 
0/300 characters
Too short
0/300 characters

3.6 Public liability insurance details
Attach a Certificate of Currency. If your project is being sponsored, you will need to get these details from your sponsor.
Choose a file
This question is required
Certificate Expiry date
/
/
Please enter a valid date

3.7 Site plan
Describe any on-ground works to be undertaken and include the project location.
0/300 characters
0/300 characters
Upload site plan
Include: parcel / DP/ lot reference number, latitude/longitude, or street address if known (Council officers can assist), existing structures, roads, north point and approximate distances or a scale if possible of all key features and proposed areas of the project.
Include any technical drawings or survey plans of the area (if available).
Choose a file
This question is required
Include: parcel / DP/ lot reference number, latitude/longitude, or street address if known (Council officers can assist), existing structures, roads, north point and approximate distances or a scale if possible of all key features and proposed areas of the project.
Include any technical drawings or survey plans of the area (if available).

Budget and financials

4.1 Budget
Provide details of how you will use your grant funding. If you have other sources of funding available detail these in section 4.2. Having a clearly articulated budget is important for a decision on the application to be made. Evidence of costs should be provided (i.e. quotes). List the items you plan to use the grant funding towards including their cost.
0/1000 characters
Too short
0/1000 characters

4.2 Please detail any other funding available to your project, including income and other sources of funding.
Use of organisational/own funds:
Other grants:
Fees and charges (i.e. entrance or stall holder fees)
Other income

Volunteer labour hours provided by project participants (if you look at what you probably would’ve had to pay for the services if you hadn't got it from a volunteer) should be estimated and costed at $46.62/hour (Australian Bureau of Statistics 2021).
Estimated volunteer hours
This question is required
Estimated value
This question is required

4.3 Upload any supporting documentation:
Upload quotes that support your grant request
5 documents maximum
Choose a file
This question is required
5 documents maximum
Upload any other supporting documentation
5 documents maximum
Choose a file
5 documents maximum

4.4 Enter the bank details of your organisation for grant payment
Account name
This question is required
BSB
This question is required
Account number
This question is required

Declaration

Publicity conditions
I consent to photos and written material being used by Bega Valley Shire Council on their website and in publicity related to the project and have permission from any and all third parties to use their material.

Yes
No
Please choose an answer

Terms and conditions of accepting a Community Grant:
Accepting a Community Grant will create binding obligations between Council  and the signatory
The grant, donation and/or scholarship must be used for the activity which it is provided
Any change to the proposed use of the grant, donation and/or scholarship must be agreed in writing by Council
If the grant is not spent in accordance with the agreement (or as amended with written agreement) the full amount of the grant is repayable
The grant, donation and/or scholarship does not commit Council to future support for the activity or any other activity run by the applicant
Any unspent funds must to be returned
In-kind or non-cash support may be available, but will only be provided if resources and operational requirements allow
An acquittal of the grant, donation and/or scholarship will be required following the activity
Appropriate records including receipts and photos must be kept
Council must be acknowledged on all promotional material.

Terms and conditions
Yes, I agree to the terms and conditions as stated in the application.
This question is required


Sample form only - this form cannot be submitted